April Board Meeting

AAGA Board Minutes of April 24, 2008 Meeting

Attendees: Cindy Ketcherside, David Kaleel, Dennis Hall, Kerry Soat, Michael DeBord, Rex Altree & Jim Barnett. Both Greg Tornga and Tom Kelly had informed Jim that they would not be able to attend.

1. 2:00 – Call to order – Jim

2. Review Antitrust Policy - Dennis reviewed the antitrust policy with the Board.

3. Minutes of last meeting – Jim – Were read and accepted.

4. Current Financials – Jim (per Martha) - $820.744 in checking, and $1,826.81 in the money market account, totaling $2,647.55

5. Rex welcomed new Board members, David Kaleel & Kerry Soat.

Old Business:

6. AAGA Treasure – After confirming that the association really needs Martha to maintain the financial activities, it was resolved that Rex was to speak to Martha to establish how little money we can spend for her financial services.

7. Association Patches & Decals - Kerry presented competitive prices for both, followed by a discussion of the Boards preference how each would be utilized. Kerry offered to seek additional quotes, but all agreed that the quotes he had obtained were very competitive. After determining that needed funds were not presently available, the Board elected to revisit this item when the association improves its financial situation.

8. Committee Staffing – Jim reported that he expects to add two additional members to the AGRSS Committee within the next few days, which leaves voids in only Flagstaff & Prescott to fill.

Committee Reports:

9. AGRSS Committee - Rex reported the results of the first committee meeting via the conference call system, which worked extremely well. The committee resolved all issues of their intended aid to association members and how they intended to contact our members via; A) Provide AGRSS information from all urethane suppliers; B) Help AAGA members by providing all required registration information; C) Call members shops regarding our willingness to help with their AGRSS registration; D) Utilize the web site for listing AGRSS registered AAGA shops, and to provide useful information, including links to AGRSS registered AAGA shops.

10. Legislative Committee – Cindy requested the Board to provide her with its legislative goals, to be used as the starting point for her committee. The Board determined that investigating the differences between our steering law, verses those of other states, ours leaves more room to steer, and that we need to investigate the legalities of placing a maximum on “gifts” to customers, were items in need of review. Dennis and Cindy will start compiling data of how other states are dealing with both issues.

11. Update – Tom Kelly was not able to attend the meeting, thus Jim gave the committee report. The committee intends to publish two (the 15th & 30th) issues a month, and will consist of sections covering AGRSS News (via Cindy to Susan), Association News (from the Board meeting minutes), Insurance News (hot glassBYTEs items, with comments from Dennis Hall), Legislative News (from our Legislative Committee and glassBYTEs, via Dennis Hall), and classified Ads (both items for sale & items wanted). The Board approved the changes and Dennis suggested that Susan use the E-mail/fax system to distribute the Updates. Jim is to make sure Susan is aware of the system, and Dennis’s willingness to help her get started with the system.

New Business:

12. E-mail & Fax Delivery System – Dennis presented information of a system which would allow the delivery of the Update, committee communication, and billing activities, regardless of being received by e-mail or fax. After consideration, the Board approved for Dennis to move forward with the system, as a 30 day trial period is available. The cost is low, less than $20.00 per month, but the Board wants to make sure the system fits the associations’ needs.

13. Conference Call System - Rex explained a new (free) conference call system, which was used during the last AGRSS committee meeting, with no problems. Jim Barnett was instructed to make sure each committee chair was aware of the system, for use in their committee meetings.

14. Money – Rex opened a discussion of the associations’ dire financial situation, and all agreed that without more members or a very fast and successful fund raising event, the association would become insolvent within the next 60 days. As an additional member is the fastest way of providing the badly needed additional funds, Jim committed to renew his efforts in obtaining additional new members. This item will be continued for the next Board meeting.

15. The next Board meeting is scheduled to start at 2:00 P M, on May 28th, at Dennis Hall’s office.

16. Adjournment: (3:35) – Jim