Minutes of the October 22nd, 2008 AGA Board Meeting

2:00 - Meeting was called to order, with board members Rex Altree, Kerry Soat & David Kaleel in attendance, plus Michael DeBord was available (via phone) for votes. Dennis Hall and Jim Barnett were also in attendance. Members Greg Tornga, Robert Harris and Tom Kelly were not able to attend.

Dennis Hall reviewed the associations’ antitrust policy.

Jim Barnett reviewed the minutes of last meeting, which were accepted.

Review of financials – Jim Barnett reported that the funds on hand totaled $493.85, and that additional members had committed to pay their arrears dues by the end of the month.

Old Business:

Status of Name Change – Dennis Hall informed the Board that the State should be completed with their work by the end of October, thus in plenty of time to provide Jack Nylund a contract well before the Benefit Package Dinner.

Jim Barnett reported, for the Membership Committee, that several prospective new members were now in question, as both A-1 Quality Glass and Sun Tec Auto glass had internal issues to resolve. Both should be known within the next few weeks. Jim also presented for approval, a new plan for keeping track of the status of member dues. This to eliminate members from becoming well past due, thus difficult to catch up. After making some changes, the Board approved the new system, which will be published in the Update.

Discussion on the nomination of Jeff Lambert to the Board was tabled until Jeff resolves his business plans.

New Business:

Update articles from Department of Insurance - Rex Altree had suggested we ask Chuck Gregory, of the Department of Insurance, if he would be willing to provide our members with occasional (maybe quarterly) articles of current priorities and activities of the department. The Board agreed with the idea, and asked Kerry Soat, Chairman of our Department of Insurance Committee, to contact Chuck.

Benefit Package Introduction Dinner – Jim Barnett reported the plans for holding a Membership Dinner, in which the new Benefit Package would be presented, plus additional time would be allocated provide aid to anyone wishing guidance with their AGRSS registration. The Board will hold their November meeting before the event begins, and looks forward to being able to meet as many members as possible, as it’s very nice to know the person behind the name. Jim suggested that the location should be at the Home Town Buffet, located at I-17 and Bell Road, as it is a convenient location. After a complete review of the plan, the Board gave their approval and suggested that additional (perhaps quarterly) dinners be planned. Based on 50% of the members being located outside the Phoenix area, Jim is going to focus on establishing two dinners a year outside the Phoenix area, with Prescott and Tucson being obvious picks, as both have access to additional members. The Board also agreed that the dinners will be established to inform the members of specific topics, they will also allow our members to meet Board, and to get to know each other personally, and that all dinner meetings should welcome interested non members to attend as well.

Finance - Jim Barnett reported that Susan High will be taking over the financial duties as of the first of November. Martha Guevara has been providing this function, but has recently taken on additional management duties, thus just doesn’t have time to continue to oversee the association’s books. The Board thanks Martha for her help, and wishes her well in her future activities. The change should be seamless as we will be using the same software program and bank. One of the few changes will be our address. As of November 1, 2008 the our address will be:

Susan High
Arizona Glass Association
722 East Sheldon Street
Prescott, AZ 86301.

Next Meeting – 6:45 (just before dinner) at the Benefit Package Introduction Dinner, on November 19, at the Home Town Buffet, with all attendees welcome to attend.

Adjournment – The meeting was adjourned at 3:30

Respectfully,

Jim Barnett, October 23, 2008